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Smartsheet Contributor Joe Weller. Since the first version of Microsoft Project was released in , there have been many iterations – including a short period when there a Mac OS version was available.

However, not everyone uses the same version or has continued to update to newer versions over the years. This can create compatibility issues. This guide will show you how to convert MS Project files to work with different versions of the software when possible, what you can convert, and how to convert files to other formats such as Excel and PDF. Once you know the MS Project version that created the file and the one used to access it, you can find out if it a conversion will work.

Not every projects file can be converted to work with any version of MS Project. The compatibility chart below explains which MS Project releases are compatible. Discover how these two tools compare across six key factors, including: user experience, shareability, reporting, automation, integrations, and price.

Watch the full comparison video. While MS Project and share the same file extension. Ask the person who sent you the MS Project file or and to save it as Project To send colleagues the information in your Project file, you’ll need to convert the file into a different format.

Gantt charts can spread across multiple pages. Before converting the file you can make formatting changes to date, orientation, page setup, and paper size. Simply click File in the menu bar and click Print. The available options will appear. By adjusting these settings, you can change the information that appears in the PDF version. The new PDF version of the MS Project file will be in the saved location and it will include only the information selected in Print options.

While not as robust as MS Project, Excel is used for a plethora of business and project management tasks. In particular, Excel is ideal for performing in-depth data analysis and creating charts and reports.

Converting MS Project to Excel is not as straightforward as converting files to PDF because the data needs to be mapped so it appears correctly in Excel. Open the MS Project file you want to convert and click File.

Click Export and then Save Project as File. The Project Export Wizard will open. Click the Next button. The Selected Data option should be the default choice. If not, click it and then click the Next button.

Use An Existing Map will provide a list of ready-made maps such as cost data by task, task and resource PivotTable report, or top level task reports. Click the type of data to export to Excel. The options are: Tasks, Resources, and Assignments. Next, click the Excel options: Export includes headers and Include assignment rows in output. Add as many field definitions as you need. Click the Finish button. If you want to use the Map you created again, click the Save Map button, type a name for it in the Map Name box, click the Save button and click the Finish button.

Empower your people to go above and beyond with a flexible platform designed to match the needs of your team — and adapt as those needs change. The Smartsheet platform makes it easy to plan, capture, manage, and report on work from anywhere, helping your team be more effective and get more done.

Report on key metrics and get real-time visibility into work as it happens with roll-up reports, dashboards, and automated workflows built to keep your team connected and informed. Try Smartsheet for free, today. In this article. Project and later, click File and then click Help. The version is under Product Information. See a head-to-head comparison of Smartsheet and Microsoft Project.

Click File in the menu bar. Mouse-over Microsoft Project and click it. How to Use Smartsheet as a Microsoft Project Converter Empower your people to go above and beyond with a flexible platform designed to match the needs of your team — and adapt as those needs change.

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